Privacy Policy

Last updated: 31January 2026

Falcons (Singapore) Running Club (“Falcons”, “we”, “us”, "club") respects your privacy and is committed to protecting your personal data in accordance with Singapore’s Personal Data Protection Act (PDPA).

This policy explains what personal data we collect, how we use it, and how it may be shared as part of normal club activities.

1. What information we collect

We only collect personal data that is reasonably necessary to run the club. This may include:

• Your name

• Email address

• Phone number

• Membership and payment status

• Participation and performance in runs, races or club events

• Photographs, videos or information that you provide to the club through any of our third-party services (see below)

2. How we use your information

We use your personal data only for legitimate club purposes, including:

• Managing membership and participation

• Communicating about training sessions, events and announcements

• Collecting membership fees, kit payments or event payments

• Organising club activities and supporting member safety

• Basic administrative requirements related to running the club

We do not sell your personal data and do not use it for unrelated marketing.

3. WhatsApp and member visibility

Falcons uses a WhatsApp Community for club communication.

By joining the WhatsApp Community, you acknowledge and understand that:

• Other members will be able to see your phone number, name and WhatsApp profile information

• This disclosure occurs by design of the WhatsApp platform

If you are not comfortable sharing your phone number with other members, you may choose not to join the WhatsApp Community. Participation in WhatsApp is optional.

4. Google Workspace and member visibility

Falcons may use Google Workspace to manage membership lists or event sign-ups

In some cases:

• Other members may be able to see your name and email address, for example where shared lists are used to coordinate club activities

Access is limited to what is reasonably necessary for club purposes. If you have concerns about visibility of your email address, please contact the DPO.

5. Photos and social media

We may take photos or videos during events.

These may be used for:

• Club communications (e.g. WhatsApp, Heylo)

• Sharing club activities on social media (e.g. Instagram, Facebook)

• Promoting the running club in a positive and respectful way

By participating in Falcons activities, you understand that photos may be taken.

If you do not wish to appear in photos or would like a photo removed, please inform an organiser. We will respect such requests as far as reasonably practicable. 

6. Third-party services we use

To operate the club efficiently, Falcons uses trusted third-party services, including:

• Google Workspace [Privacy Policy]

• Heylo (event sign up, member communication and community management) [Privacy Policy]

• Stripe (payment processing) [Privacy Policy]

• HitPay (shop and payment processing) [Privacy Policy]

• BetterMerge (sending emails) [Privacy Policy]

Some of these services are based outside Singapore. Where personal data is transferred overseas, we take reasonable steps to ensure the recipient provides a standard of protection comparable to that required under Singapore’s PDPA. These third-party services have their own privacy policies, which can be found on their respective websites. Falcons is not responsible for the content of third-party privacy policies. 

7. How we protect and maintain your data

We take reasonable steps to safeguard personal data, including:

• Restricting access to club organisers who need the information

• Using reputable platforms with appropriate security measures

• Avoiding unnecessary collection or long-term storage of personal data

We also make reasonable efforts to ensure that personal data we use or disclose is accurate and up to date, and rely on members to inform us of any changes to their information.

Personal data is retained only for as long as it is reasonably needed for legitimate club purposes.

8. Your rights

Under Singapore’s PDPA, you have the right to:

• Request access to the personal data we hold about you

• Request corrections to inaccurate or outdated data

• Withdraw consent for certain uses of your personal data

Withdrawal of consent may affect your ability to participate fully in some club activities.

9. Data Protection Officer and contact details

Falcons (Singapore) Running Club has designated the Club Secretary as its Data Protection Officer (DPO).

In the event of a data breach that could cause significant harm, we will assess and, if required under PDPA, notify affected individuals and the PDPC. 

For questions, access requests, correction requests, or any concerns relating to personal data, please contact:

Club Secretary / Data Protection Officer
Falcons (Singapore) Running Club
Email: singaporefalcons@gmail.com